Records Information Management Practices: A Study on a Faith Based University

Main Article Content

Angela Ewhonne Nwaomah

Abstract

Records information management is regarded as one of the pillars of any organization because organization’s activities are based on access to information contained in records. This article evaluates the practice of effective records management in Valley View University in Ghana. The targeted population for the research was centered on employees who handle students’ academic records in Valley View University. The university has a total of thirty- two (32) personnel who deals with students records on a daily bases. A simple random technique was used to select a sample size of 25 records officers. Data was collected with a self-structured questionnaire. A total of 24 copies of the questionnaire were validly completed and returned making it 96% return rate. Percentage frequency tables and simple pie chart and bar graph were used to present the data from the field. The key findings of the study revealed that there is a positive level (64%) of effective students’ records management practices in the university. The study also revealed that only 43.75 percentage of the records officers have professional qualifications and in-service training relating to information and records management. There were some challenges that hinders the records managers from an excellent achievement of records management effectiveness. The paper concluded with some recommendations that will help the university management and the records officers deal with those challenges.

Downloads

Download data is not yet available.

Article Details

How to Cite
Nwaomah, A. (2017). Records Information Management Practices: A Study on a Faith Based University. International Journal for Innovation Education and Research, 5(11), 87-102. Retrieved from http://ijier.net/ijier/article/view/856
Section
Articles
Author Biography

Angela Ewhonne Nwaomah, Adventist University of Africa

University Registrar, Assistant Professor of Information and Records Management

References

[1] E. Ndenje-Sichalwe, P, Ngulube and C. Stilwell, “Managing Records as a Strategic Resource in the Government Ministries of Tanzania.” Information Development, 27(4): 264-278, 2011.

[2] D. P. Tagbotor, R.Y.N. Adzido and G. Agbanu, “Analysis of Records Management.” International Journal of Academic Research in Accounting, Finance Management Science, Vol.5, No. 2, pp. 1-16, 2015.

[3] J. Kennedy and C. Schuder, “Record Management: A Guide for Students and Practitioners
Of Records and Information Management.” Melbourne: Longman Cheshire, 1994.

[4] The Ohio State University, “7 Elements of an Effective Records Management Program” Retrieved from https://library.osu.edu/projects-initiatives/osu-records-management/records-management-overview/7-elements-of-an-effective-records-management-program/ on October 30, 2017.
[5] C. Weise, “Carrying out a Records Inventory; AIIM Community” 2012. Retrieved from http://community.aiim.org/blogs/carl-weise/2012/02/03/carrying-out-a-records-inventory on October 1, 2017.
[6] El Paso Community University, “Records Management” Retrieved from https://www.epcc.edu/RECORDSMANAGEMENT/Pages/WhatisaRetentionSchedule.aspx October 1, 2017.
[7] Minnesota Historical Society, State Archives Department; “How to Conduct a Records Inventory.” pp. 4, 10 June, 2004. Retrieved from www.mnhs.org/preserve/records/docs_pdfs/dhs_general/ConductInventory.pdf on July 2017.

[8] A. Y. Raja and M. Y. Alwi, “The Management of Corporate Memory, Key Challenges, Issues and Trends.” Faculty of Information Management, University Teknologi MARA Puncak Perdana: Concorde Hotel Shah Alam, 2004.
[9] J. Wamukoya, “Records and Archives as a Basis for Good Government: Implications and Challenges for Records Managers and Archivist in Africa.” Records Management Journal, Vol. 10, pp. 23-33. , 2000.
[10] K. Owusu-Mensah, “Ghana Seventh-day Adventist: A History, Valley View University.” Mongraph Series Volume 1. Accra: Advent Press, 2005.
[11] P.D. Leedy and J. E. Ormond, “Practical research: planning and design.” 8th ed. New Jersey: Pearson Prentice, pp. 62, 2005.
[12] E. Babbie and J. Mouton, “The practice of social research.” Cape Town: Oxford University Press. pp. 261, I998.

[13] M. Ngoepe and V.D.T. Walt, “An exploration of record management trends in South Africa public sector, pp. 123, 2012. Retrieved from https://www.researchgate.net/publication/274952556_An_exploration_of_records_management_trends_in_the_South_African_public_sector on September 3, 2017.

[14] W. Saffady, “Records and Information Management: Fundamental of Professional Practice.” ARMA International, United States of America. Pp. 123, 2004.

[15] P. Lyman, and H. R. Varian, “How Much Information.” 2003. Retrieved from http://www.sims.berkeley.edu/research/projects/how-much-info-2003/ on July 2016.